2011 Annual Meeting Minutes
Kahler Glen Athletic Club
Annual Membership Meeting
Kahler Glen Athletic Club 28 May 2011 4:10 p.m.
Minutes
Quorum: Bill noted the presence of a quorum.
Bill Miller introduced the board members and gave a general introduction to the meeting. Handouts were distributed and described.
Minutes: Nancy Miller moved and MaryRose Henebry seconded that the minutes of last year’s annual meeting be approved. The motion passed.
Finances: Gary Marks reported on the club’s financial status. In the light of repairs that are due and some loss of membership, we will have to operate frugally. $40,000 private debt will come due in June. Provided we have no unexpected difficulties, the club’s budget should be in balance this year. Explanation was made of repairs that are needed and maintenance that is being considered. Our goal is to increase membership so that operations can be maintained and the debt retired, and eventually to decrease dues; without new members, the board will have to consider a dues raise in October. The new membership program shows promise.
Amount and terms of the private and commercial loans were explained.
In answer to a question, it was stated that the bylaws allow for 150 memberships.
It was moved by Deanna Killian and seconded that the budget be approved as presented. Motion passed unanimously.
It was moved by John Bennett and seconded by Sue Hennessey that the board be allowed to impose a $8.33 per month per membership increase in dues if, in their judgment, it is needed. Motion passed unanimously.
The waiver of audit concept was explained. It was moved by Linda Wandell and seconded that the audit be waived and a financial review be held in its place. Motion passed unanimously. Dody Foster did the review last year, but someone else will do it this year.
Linda Wandell moved that the Members unanimously resolve that all actions of the directors and officers of the corporation on behalf of the corporation during the past year were ratified and confirmed, provided the actions were within the scope of the directors and officers duties and not outside the normal course of business of the corporation. The motion was seconded by Steve Craig. Linda explained the motion. The motion passed unanimously.
Election: The rotation in office was explained. Candidates Gary Marks, Kaye Crandell, and MaryRose Henebry were introduced and made brief statements. The calls for nominations from the floor went unanswered. Several voices moved that the candidates be elected by acclamation, and several voices seconded the motion. The motion passed unanimously and the candidates were elected.
Memberships: Bill explained the new couples-only memberships.
Maintenance: John Bennett inquired about the sump pump in the front garden. Mark Demeritt explained the sump pump construction, the history of the situation, and the planned solution. Bids will be sought to carry out the work.
Financial/Loans: Bill, with assistance from board members, explained the plan to restructure the private loans to space repayment more evenly over the coming years. The goal is to keep debt service costs low and regularize the repayment amounts in the budgets.
Remarks: Tom Graham thanked the board for posting the minutes on the website. He asked that meetings be announced there too. Bill emphasized that all members were welcome to attend board meetings.
Bill announced the Barbecue on the club patio.
It was moved by several voices to adjourn. The motion was seconded and passed unanimously. The meeting was adjourned at 5:09 p.m.
Respectfully submitted,
Nancy Miller
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